Access the latest Greenhouse records on SpotDraft when you create an Offer Letter.
View details and select the correct record from your list.
When you select a Greenhouse record, SpotDraft pulls in all the mapped values into your contract, along with relevant signature fields.
Simply preview the contract and send it for the next steps.
SpotDraft's Greenhouse integration automates offer letter and employment contract creation by pulling candidate data directly from Greenhouse when they reach the 'Offer' stage. The integration eliminates manual data entry by automatically fetching candidate information, job details, and offer specifics into your SpotDraft contract templates. This enables HR teams to generate, preview, and send contracts for eSignature within minutes, significantly accelerating the hiring process while maintaining accuracy and consistency.
It removes manual data entry, eliminates copy-paste errors, and reduces turnaround time for offer letters. HR teams can generate, send, and track contracts in minutes — all while maintaining compliance and consistency.
The integration is specifically designed for creating offer letters and employment contracts during the recruitment process. When candidates reach the 'Offer' stage in Greenhouse, their information becomes available in SpotDraft for contract generation. You can use your organization's standard offer letter templates with pre-mapped fields that automatically populate with candidate data, ensuring uniform and professional documentation across all hires.
This integration supports one-way data flow from Greenhouse to SpotDraft. When creating a contract in SpotDraft, you can fetch candidate records from Greenhouse's 'Offer' stage, and the system automatically pulls mapped data into your contract template. The integration fetches candidate details (name, email, title), offer data (compensation, start date), and requisition information (department, hiring manager, etc.), depending on how your template is mapped.
If data for a mandatory template field doesn't exist in Greenhouse, SpotDraft will still generate the contract draft, but the missing field will remain blank. Users can manually fill in any missing information within SpotDraft before sending the contract. This flexibility ensures the contracting process isn't blocked while maintaining data accuracy. It's best practice to ensure all required fields are populated in Greenhouse before generating offers.
Yes. SpotDraft ensures encrypted data transfer between Greenhouse and SpotDraft, adhering to industry-leading privacy standards and compliance requirements. The integration uses secure API authentication, and all candidate information—including sensitive details like compensation and personal data—is protected throughout the transfer process. Both platforms maintain strict security protocols to safeguard sensitive HR information during contract generation.
Yes. SpotDraft’s integrations are modular, so Greenhouse can work in tandem with eSignature tools like DocuSign or SpotDraft eSign to automate the entire offer-to-hire workflow