How it Started:

SUN Mobility’s legal team wanted a CLM platform that enabled self-service for business teams and reduced dependency on them. They were also looking for a centralized repository that could serve as a single source of truth. Here’s how SpotDraft helped:

SUN Mobility’s Challenges:

‍₀₁ Overdependence on the legal team:

“For every small legal task, business teams were dependent on us. Issues like mutual availability and bandwidth constraints ended up slowing everything down.”

Prior to implementing SpotDraft, it took days for each standard business contract to be executed. Over time, as the number and complexity of contracts increased, this became more of a problem for the entire business.

‍₀₂ Lack of a centralized repository for contracts:

“With contracts scattered everywhere, it was difficult to locate the right contract and even the right version of a contract.”

With the lack of a centralized repository, the only source of truth was the inboxes of the legal team. It created chaos and also an inability to determine which was the right version of the contract.
While looking for a CLM tool, SUN Mobility was clear that they were not looking for a document management system. They wanted CLM that was created from a legal lens, built for storing and retrieving contracts.

‍“With the lack of a centralized repository, the only source of truth was the inboxes of the legal team. It created chaos and also an inability to determine which was the right version of the contract. While looking for a CLM tool, SUN Mobility was clear that they were not looking for a document management system. They wanted CLM that was created from a legal lens, built for storing and retrieving contracts.”

Shivam Verma
Associate Legal Counsel, SUN Mobility

‍₀₃ No visibility on contract status:

“We were scaling up and the number of contracts in our system was increasing. It became difficult to track expiry dates and stay on top of deadlines.”

Before SpotDraft, checking the status of a contract meant manually checking for expiry dates, renewal dates and other important details. Tracking all of this was hard, and the team ended up missing deadlines.

“With SpotDraft, it’s easy to track existing deals and access the contract workflow. Earlier, I had to go through Outlook and do it manually. SpotDraft has automated the whole process.”

Mithun R. Nair
Manager Legal, SUN Mobility

‍₀₄ Excess manual work to execute contracts:

“In the past each and every contract needed to be created, edited and executed manually. Even for contracts like NDAs, the business teams had to reach out to us, find a time with mutual availability and execute accordingly.”

With a large volume of contracts, it became very difficult to manually create each one from scratch and then execute it especially with business teams being dependent on the legal function. SUN Mobility’s legal team wanted a way to automate this.‍‍

Choosing SpotDraft: A Strategic Decision

SUN Mobility selected SpotDraft for its AI-first approach, ease of use, and legal-centric design, looking to empower their business teams and streamline contract management.

How SpotDraft Helped:

‍₀₁ Enabling self-service for business teams:

Here’s how SpotDraft helped:

• SpotDraft made things self-serve for business teams and gave them more control. What used to take days, could now occur in a few minutes.
• With contract templates readily available, contracts didn’t have to be created from scratch, but rather, just customized and edited.
• There is no longer an over-reliance on the legal team and the entire process from creation to execution of contracts is faster.
• The team can rest assured knowing that contracts are compliant with current regulations.

“SpotDraft is leveraging generative AI to increase efficiency. This is helping us with diligence and also housekeeping for our contracts. Overall, with SpotDraft’s cutting edge features, it means less manual work and more meaningful legal work for our team”

Natasha Wilson
Head Legal at SUN Mobility

‍₀₂ Creating a single source of truth:

SpotDraft made contract management more organized and streamlined for SUN Mobility:

• A centralized repository was created to store over 1000 contracts
• Any contract could be retrieved with a mere click of a button.
• Existing contracts were migrated within a short span of a few weeks.
• It came with a user-friendly interface

“SpotDraft has streamlined contract management from initiation to execution. It has helped with version control, and now, we don’t have to go through mails and find the latest version of a contract anymore.”

Anchita Sharma
Manager Legal, SUN Mobility

‍₀₃ Automating notifications and reminders:

• Notifications and reminders:
  SpotDraft’s notification feature automatically sends emails with reminders on which contract is expiring and which contract needs to be renewed.
• Editing and reviewing contracts:
  When a business user makes edits, all stakeholders are notified, so everyone is on the same page. Also, existing deals can be tracked easily and there is higher visibility on the contract workflow. The team can see which user has made edits, and can clearly see the edits too.

“With SpotDraft, it’s easy to see who viewed and who edited contracts. It’s easy and time-saving and it helps minimize back and forth on email.”
‍
Nishi Kumari
Associate Legal Counsel, SUN Mobility

What’s Next for SUN Mobility: 

SUN Mobility is in an interesting space. There aren’t many players in the electric mobility space in India, particularly ones offering battery swapping services. In the last year, SUN Mobility has experienced a 900% rate of growth. From 3-4 contracts a month, they are currently at a rate of around 100 a month. The goal is to continue to scale up with SpotDraft as a partner to support the legal function. As they continue to grow, this means more contracts. In this case, automation is the only way forward.